Administrative Assistant

<p>Description</p><p><strong>Primary/Essential Duties &amp; Responsibilities</strong></p><ul><li>Mailing correspondence to homeowners at CAM’s request</li><li>Respond to and address concerns from customer service calls, emails and action items.</li><li>Administrative support with Meeting Notices with agendas; proofing, tracking and uploading Meeting Minutes and Action Item lists.</li><li>Provide Administrative support for Annual budget preparation and correspondence to the communities.</li><li>Create, update, and maintain data for each assigned property in system of record and various tracking systems and reports.</li><li>Preparation and assistance with public relations events such as Holiday Parties, Vendor Trade Shows, etc.</li><li>Disseminate pool/gate devices and programming for access to community pools, gates and/or other amenities such as clubhouses, fitness centers, sports courts.</li><li>Process Compliance letters</li><li>Collect and process information required for Architectural Request Change</li><li>Forms to submit to committees.</li><li>All other assigned duties as needed.</li></ul><p>Requirements</p><p><strong>Knowledge &amp; Skills Requirements:</strong></p><ul><li>AS degree in related field and/or equal related experience</li><li>Experience in providing administrative support to a group of 2 or more professionals/managers.Strong customer service skills</li><li>Excellent verbal communication skills including strong professional phone etiquette</li><li>Excellent written communication skills including the ability to proofread other associates' business communications for grammatical and spelling errors</li><li>Proficient in Microsoft Office and Outlook</li><li>Familiarity and/or willingness to be proficient in property management software</li></ul><p><br/></p><p><strong>Physical Demands &amp; Work Environment</strong></p><ul><li>This job operates in a clerical, office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.</li><li>The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.</li><li>This is a largely sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.</li></ul><p><br/></p><p><br/></p><p><br/></p>